The Best Time Management Apps for Small Business Owners

Whether it’s work time or free time, your time is precious. When you’ve got a lot on your plate, especially as a business owner or a student, it can be overwhelming to manage it. If you need a little assistance in staying focused, tracking your productivity, and communicating with other members of your team, you’ve come to the right place. There are plenty of apps, software, and other tools that can help you meet your goals. 

What is a Time Management App?

Time management apps include any app or tool that helps you organize and prioritize tasks, collaborate with a team, and get work done faster. These include: 

• Time trackers
• Task organizers
• Communication platforms
• Scheduling platforms
• Calendar apps
• Online timesheet systems
• Focus tools

Benefits of a Good Time Management App

It’s completely possible to be productive without help from any time management tools and software. Plenty of business owners start out without them. However, as you hire more employees and your work gets more and more complex, a time tracking system can be a huge help.

Other types of  time management software can help you stay focused and use your time as efficiently as you can. Here are a few of the benefits of using time management apps for small business owners. 

Time and Productivity Measurement

You can get a sense of how your team works and fix bottlenecks in the process with features like 

• time tracking
• built-in automations
• detailed reporting

Understanding Your Team’s Capacity

Most businesses work on several different projects at once with different deadlines. In order for this to work effectively, you’ll need to know how long certain tasks take. Though it’s not necessary to plan every task down to the hour, keeping track of tasks in a collaborative app can give you a realistic idea of how long it can take employees to complete tasks. 

Project Planning

Time management and project management apps can help you set goals and track your progress towards achieving them. This way you can stick to your schedule and improve your team’s efficiency. 

Staying Organized

Time management apps aren’t just for managing your employees. The apps we’ll talk about can also help you 

• Manage to-do lists and calendars
• Take and organize your notes
• Allocate tasks

Many of these tools can easily combine with each other to keep you organized and on-task. 

Effective Communication

It can be hard to keep track of who’s doing what. Some of these apps for teams are designed to clearly communicate who on a team is doing what and when so no one misses anything. 

Setting Goals

Effective, specific goal-setting can help you understand what you want to achieve and take the right steps to get there.  Many of these apps can help you effectively set goals.

Task Prioritization

Even if you know what you need to do, it can be hard to prioritize what’s most important to get done. Some of these tools can help you prioritize tasks by difficulty, urgency, and more

Limit Stress

Achieving all of the above makes your life easier and less stressful in the long run. 

The Best Time Management Tools to Try

These are some of the best time management apps and browser extensions available for any of your devices. 

Best Apps for Scheduling

Managing a schedule can be tedious, especially when multiple people are involved. These scheduling tools are great for setting schedules easily and efficiently. 

Doodle

Eliminate the back and forth from scheduling meetings.

Available on: Desktop

Pricing Plans: Free, $6.95 per user per month, $8.95 per user per month

Top Features:

• Intuitive availability interface
• Integrations with Zoom, Outlook, Google Meet, Microsoft Teams, and Zapier

TimeTree

Share your calendar and appointments with your team.  

Available on: Web, iOS, Android

Pricing Plans: Free

Top Features:

• Merge your teammates calendars into one view
• In-event chat rooms
• Memos 

Fantastical

Fantastical is the calendar that helps you plan your day perfectly.

Available on: iOS, Desktop

Pricing Plans: Free, $4.99 per month 

Top Features:

• Import events from the calendar
• Works seamlessly across Apple devices
• Appealing and user-friendly interface

Google Calendar

Share tasks, events, and appointments with your team. 

Available on: Web, iOS, Android

Pricing Plans: Free, $6 per month

Top Features:

• Daily emails to help you plan your tasks
• Integrations with other productivity apps
• Keeps you updated on upcoming meetings and tasks

Best Apps for File Sharing

When you’re working with a team, you’ll need to share files pretty often. These apps make that process as easy as possible. 

Dropbox

Easily store and send large files.

Available on: iOS, Android, and Desktop

Top Features:

• Manage and access documents in one place
• Share document updates in real time
• Password protection for files
• Edit recovery

Pocket

Save content from anywhere

Available on: Web, iOS, Android, Blackberry, Desktop, Amazon Apps, Kobo

Pricing Plans: Free, $4.99 per month

Top Features:

• Save images, text, or videos from any website
• Curated recommendations based on the content you save
• Audio playback

Best Apps for To-Do Lists

The to-do list is the original productivity tool. All you need is a pen and paper to start one, but modern technology has made it so you don’t lose them or forget about them. 

135List

Prioritize your to-do list by 1, 3, and 5. 

Available on: Desktop and Chrome Extension

Pricing Plans: Free, $2.50 per month or $25 per year

Top Features: 

• Simple, clean interface
• Prioritize tasks by Big (1), Medium (3) and Small (5)
• It’s not an app but you can add it to your phone’s home screen

MyLifeOrganized (MLO)

Manage your to-do lists and organize your life.

Available on: iOS, Android, and Desktop

Pricing Plans: One time payment of $49.95 or $59.95

Top Features:

• Breaks down projects into manageable steps
• Add new tasks without opening the app
• Syncing across devices
• Cloud access for paid subscribers

Todoist

A feature-packed to-do list system.

Available on: Web, iOS, Android, Desktop, Browser Extensions

Pricing Plans: Free, $3 per month, $5 per month

Top Features:

• Integrations with hundreds of apps
• Team delegation
• To-do list dashboard templates
• Task prioritization

Remember The Milk

Make to-do lists and set reminders

Available on: Web, iOS, Android, Desktop, Apple Watch, Kindle Fire

Pricing Plans: Free, $3.33 per month billed annually 

Top Features:

• Smart Lists creates new list based on searches
• Sync across devices and offline
• No list number limit
• Integrates with Dropbox, Google Drive, and Google Assistant

Microsoft To Do

Break down your to do-list into simpler steps

Available on: iOS, Android

Pricing Plans: Free

Top Features:

• Plan your daily tasks conveniently
• Task prioritization
• Tags

OmniFocus

A to-do list app with depth.

Available on: Web, iOS, MacOS

Pricing Plans: $49.99, $99.99 (one-time purchase)

Top Features:

• Calendar view
• Customizable review intervals
• Sync between multiple Macs

TickTick

Connect your to-do list across devices.

Available on: Web, iOS, Android, Desktop, Chrome Extension, Firefox Extension, Apple Watch, Outlook Extension

Top Features:

• Clean and intuitive interface
• Calendar integration
• Custom widgets
• Deadline notifications

Clear Todos

Simple, aesthetically pleasing to-do app

Available on: iOS

Price: $4.99

Top Features:

• Colorful, intuitive interface
• “Today” view with reminders for daily tasks
• Drag and drop items between lists

Best Apps for Focus

Getting distracted is part of being human. But when it’s getting in the way of doing the things you need to do, it’s time for a little extra help. These tools can keep you focused and disciplined by limiting distractions, setting timers, making your work experience more connected, and more. 

Forest

Set a timer and don't do anything else on your phone until it goes off. If If you succeed, your tree grows. If you fail, it withers and dies. 

Available on: iOS, Android, and Firefox add-on

Pricing Plans: Free, $1.99 per month

Top Features:

• Gamify your focus 
• Partners with Trees for the Future to plant trees in real life

Freedom

Free yourself from distractions and get more done. 

Available on: iOS, Android, Desktop, and Chrome Extension

Pricing Plans: Free, $2.42 per month billed annually, $129 one-time payment

Top Features:

• Block an unlimited number of distracting websites and apps
• Connect as many devices as you want

Serene

Tune out the rest of the world and focus on the task at hand. 

Available on: Desktop, Chrome Extension, Firefox Extension

Pricing: $4 per month, billed annually

Top Features:

• Blocks distracting websites
• Task timers
• Ambient music

Focus@Will

Boost your attention span

Available on: iOS, Android, and Desktop

Pricing Plans: $7.49 per month (individual), $2.75 per user per month (team of 5-10), $2.25 per user per month (team of 11-25)

Top Features:

• Full customization
• Sync across devices
• Quiz to choose focus music

Focus Booster

Use the Pomodoro technique to stay focused.

Available on: web, desktop

Pricing Plans: Free, $2.99 per month, $4.99 per month

Top Features:

• Simple to-do list
• Simplified Pomodoro timer
• Track sessions across devices and offline

Be Focused Timer

Break up your tasks into manageable chunks.

Available on: iOS, MacOS

Pricing Plans: Free

Top Features:

• Add new tasks and structure your own breaks
• Set different timers for different tasks
• Customizable reports

FocusMe

Banish distractions from your workday.

Available on: Web, Android, Desktop

Pricing Plans: $3 per month billed annually, $135 one-time payment

Top Features:

• Block distracting websites
• Pomodoro timer
• Time tracking and reports

Focusmate

Work with an accountability partner to stay focused and get work done.

Available on: Web

Pricing Plans: Free, $5 per month

Top Features:

• Virtual coworking
• Choose times when you want to be the most productive
• 50-minute sessions

Noisili

Mask distractions with ambient background noise.

Available on: iOS, Android, Desktop

Pricing Plans: Free, $10 per month, $24 per month

Top Features:

• Mix different sounds to create the perfect ambiance
• Preset curated playlists
• High-quality, realistic sounds

Mindful Browsing

A Chrome extension to keep you on task.

Available on: Chrome Extension

Pricing: Free

Top Features: 

• Gentle reminders to get back to work
• Optional break and self care reminders

Best Apps for Teams

Even the best teams run into hiccups sometimes. These tools help keep teams on the same page. 

Quire

Boost your team’s productivity

Available on: iOS, Android, and Desktop

Pricing Plans: Free, $8.50 per user per month, $14.95 per user per month, $19.95 per user per month

Top Features:

• Infinite nested lists
• Sublist view for task prioritization
• Visually streamline your projects with KanBan boards
• Dynamic timeline

Trello

Track tasks and collaborate effectively.

Available on: Web, iOS, Android, Desktop

Pricing Plans: Free, $9.99 per month

Top Features:

• Full customization
• Consolidates projects and teams
• View entire workflows 

Scrumie

Manage your team with the scrum method. 

Available on: Web

Price: Free, $5 per user per month

Top Features:

• Teamwork overview
• Availability calendar
• Slack integration

Flow

Manage your team's projects in a collaborative workspace. 

Available on: Web, iOS, Android, Desktop

Price: $5.95 per user per month, $11.95 per user per month

Top Features:

• Break down tasks into subtasks
• Timeline view
• Attach tasks to deadlines

Taskade

Get work done together in one workspace. 

Available on: Web, iOS, Android, Desktop, Chrome Extension, Firefox Extension 

Top Features:

• Create projects and chat with your team in the same place
• Team calendar
• Project road map

Chanty

Chat with your team and work together. 

Available on: Web, iOS, Android, Desktop

Pricing Plans: Free, $3 per user per month billed annually

Top Features:

• Unlimited message history
• To-do lists
• Kanban boards

ProofHub

An all-in-one project management platform.

Available on: iOS, Android, Web

Pricing Plans: $45 per month, $89 per month

Top Features:

• Task assignment
• Project reports
• Time estimates
• Bring all your timesheet data to one place

nTask

Project management and time tracking software

Available on: Web, iOS, Android

Pricing Plans: Free, $3.99 per user per month, $11.99 per user per month

Top Features:

• Built-in message notification system
• Slack integration
• Send status reports

Best Note-Taking Apps

Taking and organizing notes is essential for remembering what you have to do. These apps take it a step further than your favorite notebook. 

Fathom.video

Take meeting minutes directly on Zoom. 

Available on: Desktop

Pricing Plans: Free

Top Features: 

• Automatic transcription
• Highlight important moments in your meeting
• Syncs with Hubspot, Salesforce, and other CRMs

Evernote

Take notes anytime on any device.

Available on: Web, iOS, Android, Desktop

Pricing Plans: Free, $7.50 per user per month, $15 per user per month

Top Features:

• Home dashboard to view relevant content
• Tasks within notes
• Google Calendar integration
• 200 MB maximum note size
• High-resolution photos and presentations
• Concierge support

Bear

Write and meticulously organize your notes.

Available on: iOS, Desktop, Chrome Extension, Firefox Extension, Safari Extension

Pricing: $1.49 per month

Top Features

• Link notes to each other
• Use tags to organize notes and tasks
• Focus mode
• Individual note encryption

Best Time Tracking Apps

Whether you’re looking for an easy time documentation system for your employees or you just want to track how much time you spend on your own tasks, time tracking apps could be your solution. 

Rize

Track your work time and use it wisely

Available on: Desktop

Pricing Plans: Free, $9.99 per month billed annually or $14.99 per month billed monthly

Top Features:

• Automatic time tracking
• Overworking notification
• Google calendar integration
• Project tags

My Hours

Track time on your projects

Available on: Web, iOS, Android, Desktop

Pricing Plans: Free, $6 per user per month

• Custom billing rates
• Time reports
• Invoicing

TMetric

Track and report work hours.

Available on: Web, iOS, Android, Desktop, Browser Extensions

Pricing Plans: Free, $5 per month, $7 per month

Top Features:

• Visual timeline
• Automation with browser add-ons
• Multi-currency support
• Individual and team productivity tracking

Rescue Time

Know how you spend your time.

Available on: Web, iOS, Android, Desktop, Chrome Extension, Firefox Extension

Pricing Plans: Free, $6 per month

Top Features:

• Alerts when you’ve spent too much time on one task
• In-depth reports with daily highlights
• Blocks distracting websites

Toggl

Track time and create reports.

Available on: Web, iOS, Android, Desktop, Chrome Extension, Firefox Extension

Pricing Plans: $9 per user per month $18 per user per month (both billed annually)

Top Features:

• Organize tasks by team, client, project, or tag
• Easy to understand reports
• Sync across devices

Harvest

Track time and expenses.

Available on: Web, iOS, Android, Desktop

Pricing Plans: Free, $12 per user per month

Top Features:

• Integrations with Asana, Trello, GitHub, and more
• Instant invoice creation
• Forecasting functionality
• Tracking if a project is on-budget

HourStack

Use a visual calendar to improve your efficiency.

Available on: Web

Pricing Plans: $5.60 per month, $12 per month

Top Features:

• 10 productivity app integrations
• Drag and drop tasks to your calendar
• Time reports

Timeneye

See where your time goes.

Available on: Web, iOS, Android

Pricing Plans: Free, $7 per user per month

Top Features:

• Team monitoring
• Task reminders
• Weekly email summaries

Timely

AI-Powered time tracking.

Available on: Web, iOS, Android, Desktop

Pricing Plans: $6 per month, $12 per month, $20 per month

Top Features:

• Automatically fills out time sheets
• Budget monitoring
• Team performance overview

All Hours

Automate your timesheets.

Available on: Web, iOS, Android

Price: $2 per user per month

Top Features

• Clock in and out from mobile
• Automated timesheets
• Bluetooth beacons
• Monthly reports

Clockify

Track work hours across projects.

Available on: Web, iOS, Android, Desktop, Chrome Extension, Firefox Extension

Pricing Plans: Free, $7.99 per user per month billed annually 

Top Features:

• Unlimited number of team members 
• Highly accurate time sheets
• Reports and visualizations
• Pomodoro Timer

Chrometa

Track time across your devices.

Available on: Web, desktop, Android

Pricing Plans: $19 per user per month, $29 per user per month, $49 per user per month

Top Features:

• Productivity clock that stops when you’re away from the computer
• Uses data from the mobile app to count time on phone calls as billable hours
• First tier lets you connect up to six devices

WebWork Time Tracker

Improve your team’s time management

Available on: Web, iOS, Android, Desktop, Chrome Extension

Pricing: $2.99 per user per month

Top Features

• Attendance monitoring
• Task management
• Visual reports

ezClocker

Personal clock in/clock out app designed for freelancers

Available on:

• iOS (personal and business)
• Web (business only)
• Android (business only)
• Chrome, Firefox, and Safari Extensions (business only)

Pricing: Free, $4.99 per month

Top Features:

• Clock in and out
• Timesheets
• Invoicing

TimeCamp

Employee time clock software

Available on: Web, iOS, Android, Desktop

Pricing Plans: Free, $7 per month, $10 per month

Top Features: 

• Invoices based on time spent
• Team time tracking
• Automatic time tracking
• Integrations with over 50 productivity tools

Best Task Management Apps

Sometimes managing the tasks you or your team need to get done takes more than a simple to-do list. These apps offer integrations with the tools you use for work to help you juggle your responsibilities efficiently. 

Notion

Stay on top of all of your tasks

Available on: iOS, Android, and Desktop

Pricing Plans: Free $4 per month for a single user, $8 per user per month per user for multiple users

Top Features:

• To-do lists
• Document sharing
• Knowledge base creation

Asana

Stay on top of your tasks

Available on: Web, iOS, Android, Chrome Extension

Pricing Plans: Free, $10.99 per month, $24.99 per month

Top Features:

• Fast, flexible design
• Shared projects
• Goal tracker
• Shared calendar and conversations
• Slack integration

ClickUp

Manage productivity for teams and individuals

Available on: Web, iOS, Android, Desktop, Chrome Extension

Pricing Plans: Free, $5 per person per month, $12 per person per month, $19 per person per month

Top Features:

• Team time tracker
• Time estimates for every task
• Drag and drop interface
• Integrations with 1,000 productivity tools

Best Habit Trackers

Sometimes productivity means changing your habits. These tools can keep you accountable for your own behavior until you don’t have to make an effort for it anymore. 

Habitica

Gamify your habits. 

Available on: iOS and Android

Pricing: Free

Top Features:

• Rewards for meeting your goals
• Motivational social network
• Track your goals and tasks

Loop Habit Tracker

Sustain your habits.

Available on: Android

Pricing: Free

Top Features:

• Goal setting and tracking
• Dozens of pre-set habits to choose from

HabitMinder

Track and change your habits

Available on: iOS, Android, Desktop

Pricing Plans: Free, $5.99 per month

Top Features:

• Track your habit-forming progress
• Mini-apps
• Session screens

Best Password Management Apps

A sticky note on your computer with your passwords on it just doesn’t cut it in today’s world of cybersecurity threats. Use one of these apps to keep your data secure without remembering dozens of passwords that each contain three special characters and a hieroglyph. 

1Password

All of your passwords at your fingertips.

Available on iOS, Android, and Desktop

Pricing Plans: $2.99 per month, $4.99 per month, $19.95 per month, $7.99 per user per month

Top Features:

• Secure encryption
• Lets you protect all of your passwords with one password for this account

LastPass

Create, manage, and protect your passwords.

Available on: iOS, Android, Desktop, Browser Extension, Apple Watch

Pricing Plans: Free, $3 per month billed annually, $4 per month billed annually, $6 per month billed annually

Top Features: 

• Ease of use
• Secure encryption
• Auto-complete

Best Email Management Apps

Sending emails and dealing with the messages that pile up in your inbox can be a source of clutter and stress. With these tools, the time you spend managing your emails can be re-allocated to more important projects. 

Spark

Manage your team inbox.

Available on: Desktop

Pricing Plans: Free, $6.39 per user per month

Top Features:

• Team file storage
• Email templates
• Email delegation
• Shared inboxes

Grammarly

Save time writing effective, grammatically correct emails

Available on: Desktop, Chrome Browser

Pricing: Free

Top Features:

• Grammar corrections
• Comprehensive phrasing suggestions
• Integrates with emails and messages, documents, and social media

How to Choose the Right Time Management App for You or Your Team

With all these options, how do you choose the right time management tools? As you do your research and take the free trial for a tool, use these questions to evaluate it: 

• Does it reduce distractions?
• Does it make it easier to work smarter?
• Does it boost your productivity?
• Do you like the user experience?
• Is it compatible with your devices?
• Can it integrate with the other apps you use for work?
• Does it fit in your budget?

Time Management App Frequently Asked Questions

What are the Best Time Management Apps for Students?

The best time management apps for students are:

• Trello
• Evernote
• Todoist
• Focus Booster

Which Time Management Apps are Best for Daily Schedules?

The best time management apps for daily schedules are 

• Trello
• MyLifeOrganized
• Remember the Milk

What is the Best Software for Time Management?

The best software for time management are:

• Clockify
• RescueTime
• Toggl

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