Whether it’s work time or free time, your time is precious. When you’ve got a lot on your plate, especially as a business owner or a student, it can be overwhelming to manage it. If you need a little assistance in staying focused, tracking your productivity, and communicating with other members of your team, you’ve come to the right place. There are plenty of apps, software, and other tools that can help you meet your goals.
Time management apps include any app or tool that helps you organize and prioritize tasks, collaborate with a team, and get work done faster. These include:
It’s completely possible to be productive without help from any time management tools and software. Plenty of business owners start out without them. However, as you hire more employees and your work gets more and more complex, a time tracking system can be a huge help.
Other types of time management software can help you stay focused and use your time as efficiently as you can. Here are a few of the benefits of using time management apps for small business owners.
You can get a sense of how your team works and fix bottlenecks in the process with features like
Most businesses work on several different projects at once with different deadlines. In order for this to work effectively, you’ll need to know how long certain tasks take. Though it’s not necessary to plan every task down to the hour, keeping track of tasks in a collaborative app can give you a realistic idea of how long it can take employees to complete tasks.
Time management and project management apps can help you set goals and track your progress towards achieving them. This way you can stick to your schedule and improve your team’s efficiency.
Time management apps aren’t just for managing your employees. The apps we’ll talk about can also help you
Many of these tools can easily combine with each other to keep you organized and on-task.
It can be hard to keep track of who’s doing what. Some of these apps for teams are designed to clearly communicate who on a team is doing what and when so no one misses anything.
Setting Goals
Effective, specific goal-setting can help you understand what you want to achieve and take the right steps to get there. Many of these apps can help you effectively set goals.
Even if you know what you need to do, it can be hard to prioritize what’s most important to get done. Some of these tools can help you prioritize tasks by difficulty, urgency, and more
Achieving all of the above makes your life easier and less stressful in the long run.
These are some of the best time management apps and browser extensions available for any of your devices.
Managing a schedule can be tedious, especially when multiple people are involved. These scheduling tools are great for setting schedules easily and efficiently.
Eliminate the back and forth from scheduling meetings.
Available on: Desktop
Pricing Plans: Free, $6.95 per user per month, $8.95 per user per month
Top Features:
Share your calendar and appointments with your team.
Available on: Web, iOS, Android
Pricing Plans: Free
Top Features:
Fantastical is the calendar that helps you plan your day perfectly.
Available on: iOS, Desktop
Pricing Plans: Free, $4.99 per month
Top Features:
Share tasks, events, and appointments with your team.
Available on: Web, iOS, Android
Pricing Plans: Free, $6 per month
Top Features:
When you’re working with a team, you’ll need to share files pretty often. These apps make that process as easy as possible.
Easily store and send large files.
Available on: iOS, Android, and Desktop
Top Features:
Save content from anywhere
Available on: Web, iOS, Android, Blackberry, Desktop, Amazon Apps, Kobo
Pricing Plans: Free, $4.99 per month
Top Features:
The to-do list is the original productivity tool. All you need is a pen and paper to start one, but modern technology has made it so you don’t lose them or forget about them.
Prioritize your to-do list by 1, 3, and 5.
Available on: Desktop and Chrome Extension
Pricing Plans: Free, $2.50 per month or $25 per year
Top Features:
Manage your to-do lists and organize your life.
Available on: iOS, Android, and Desktop
Pricing Plans: One time payment of $49.95 or $59.95
Top Features:
A feature-packed to-do list system.
Available on: Web, iOS, Android, Desktop, Browser Extensions
Pricing Plans: Free, $3 per month, $5 per month
Top Features:
Make to-do lists and set reminders
Available on: Web, iOS, Android, Desktop, Apple Watch, Kindle Fire
Pricing Plans: Free, $3.33 per month billed annually
Top Features:
Break down your to do-list into simpler steps
Available on: iOS, Android
Pricing Plans: Free
Top Features:
A to-do list app with depth.
Available on: Web, iOS, MacOS
Pricing Plans: $49.99, $99.99 (one-time purchase)
Top Features:
Connect your to-do list across devices.
Available on: Web, iOS, Android, Desktop, Chrome Extension, Firefox Extension, Apple Watch, Outlook Extension
Top Features:
Simple, aesthetically pleasing to-do app
Available on: iOS
Price: $4.99
Top Features:
Getting distracted is part of being human. But when it’s getting in the way of doing the things you need to do, it’s time for a little extra help. These tools can keep you focused and disciplined by limiting distractions, setting timers, making your work experience more connected, and more.
Set a timer and don't do anything else on your phone until it goes off. If If you succeed, your tree grows. If you fail, it withers and dies.
Available on: iOS, Android, and Firefox add-on
Pricing Plans: Free, $1.99 per month
Top Features:
Free yourself from distractions and get more done.
Available on: iOS, Android, Desktop, and Chrome Extension
Pricing Plans: Free, $2.42 per month billed annually, $129 one-time payment
Top Features:
Tune out the rest of the world and focus on the task at hand.
Available on: Desktop, Chrome Extension, Firefox Extension
Pricing: $4 per month, billed annually
Top Features:
Boost your attention span
Available on: iOS, Android, and Desktop
Pricing Plans: $7.49 per month (individual), $2.75 per user per month (team of 5-10), $2.25 per user per month (team of 11-25)
Top Features:
Use the Pomodoro technique to stay focused.
Available on: web, desktop
Pricing Plans: Free, $2.99 per month, $4.99 per month
Top Features:
Break up your tasks into manageable chunks.
Available on: iOS, MacOS
Pricing Plans: Free
Top Features:
Banish distractions from your workday.
Available on: Web, Android, Desktop
Pricing Plans: $3 per month billed annually, $135 one-time payment
Top Features:
Work with an accountability partner to stay focused and get work done.
Available on: Web
Pricing Plans: Free, $5 per month
Top Features:
Mask distractions with ambient background noise.
Available on: iOS, Android, Desktop
Pricing Plans: Free, $10 per month, $24 per month
Top Features:
A Chrome extension to keep you on task.
Available on: Chrome Extension
Pricing: Free
Top Features:
Even the best teams run into hiccups sometimes. These tools help keep teams on the same page.
Boost your team’s productivity
Available on: iOS, Android, and Desktop
Pricing Plans: Free, $8.50 per user per month, $14.95 per user per month, $19.95 per user per month
Top Features:
Track tasks and collaborate effectively.
Available on: Web, iOS, Android, Desktop
Pricing Plans: Free, $9.99 per month
Top Features:
Manage your team with the scrum method.
Available on: Web
Price: Free, $5 per user per month
Top Features:
Manage your team's projects in a collaborative workspace.
Available on: Web, iOS, Android, Desktop
Price: $5.95 per user per month, $11.95 per user per month
Top Features:
Get work done together in one workspace.
Available on: Web, iOS, Android, Desktop, Chrome Extension, Firefox Extension
Top Features:
Chat with your team and work together.
Available on: Web, iOS, Android, Desktop
Pricing Plans: Free, $3 per user per month billed annually
Top Features:
An all-in-one project management platform.
Available on: iOS, Android, Web
Pricing Plans: $45 per month, $89 per month
Top Features:
Project management and time tracking software
Available on: Web, iOS, Android
Pricing Plans: Free, $3.99 per user per month, $11.99 per user per month
Top Features:
Taking and organizing notes is essential for remembering what you have to do. These apps take it a step further than your favorite notebook.
Take meeting minutes directly on Zoom.
Available on: Desktop
Pricing Plans: Free
Top Features:
Take notes anytime on any device.
Available on: Web, iOS, Android, Desktop
Pricing Plans: Free, $7.50 per user per month, $15 per user per month
Top Features:
Write and meticulously organize your notes.
Available on: iOS, Desktop, Chrome Extension, Firefox Extension, Safari Extension
Pricing: $1.49 per month
Top Features
Whether you’re looking for an easy time documentation system for your employees or you just want to track how much time you spend on your own tasks, time tracking apps could be your solution.
Track your work time and use it wisely
Available on: Desktop
Pricing Plans: Free, $9.99 per month billed annually or $14.99 per month billed monthly
Top Features:
Track time on your projects
Available on: Web, iOS, Android, Desktop
Pricing Plans: Free, $6 per user per month
Track and report work hours.
Available on: Web, iOS, Android, Desktop, Browser Extensions
Pricing Plans: Free, $5 per month, $7 per month
Top Features:
Know how you spend your time.
Available on: Web, iOS, Android, Desktop, Chrome Extension, Firefox Extension
Pricing Plans: Free, $6 per month
Top Features:
Track time and create reports.
Available on: Web, iOS, Android, Desktop, Chrome Extension, Firefox Extension
Pricing Plans: $9 per user per month $18 per user per month (both billed annually)
Top Features:
Track time and expenses.
Available on: Web, iOS, Android, Desktop
Pricing Plans: Free, $12 per user per month
Top Features:
Use a visual calendar to improve your efficiency.
Available on: Web
Pricing Plans: $5.60 per month, $12 per month
Top Features:
See where your time goes.
Available on: Web, iOS, Android
Pricing Plans: Free, $7 per user per month
Top Features:
AI-Powered time tracking.
Available on: Web, iOS, Android, Desktop
Pricing Plans: $6 per month, $12 per month, $20 per month
Top Features:
Automate your timesheets.
Available on: Web, iOS, Android
Price: $2 per user per month
Top Features
Track work hours across projects.
Available on: Web, iOS, Android, Desktop, Chrome Extension, Firefox Extension
Pricing Plans: Free, $7.99 per user per month billed annually
Top Features:
Track time across your devices.
Available on: Web, desktop, Android
Pricing Plans: $19 per user per month, $29 per user per month, $49 per user per month
Top Features:
Improve your team’s time management
Available on: Web, iOS, Android, Desktop, Chrome Extension
Pricing: $2.99 per user per month
Top Features
Personal clock in/clock out app designed for freelancers
Available on:
Pricing: Free, $4.99 per month
Top Features:
Employee time clock software
Available on: Web, iOS, Android, Desktop
Pricing Plans: Free, $7 per month, $10 per month
Top Features:
Sometimes managing the tasks you or your team need to get done takes more than a simple to-do list. These apps offer integrations with the tools you use for work to help you juggle your responsibilities efficiently.
Stay on top of all of your tasks
Available on: iOS, Android, and Desktop
Pricing Plans: Free $4 per month for a single user, $8 per user per month per user for multiple users
Top Features:
Stay on top of your tasks
Available on: Web, iOS, Android, Chrome Extension
Pricing Plans: Free, $10.99 per month, $24.99 per month
Top Features:
Manage productivity for teams and individuals
Available on: Web, iOS, Android, Desktop, Chrome Extension
Pricing Plans: Free, $5 per person per month, $12 per person per month, $19 per person per month
Top Features:
Sometimes productivity means changing your habits. These tools can keep you accountable for your own behavior until you don’t have to make an effort for it anymore.
Gamify your habits.
Available on: iOS and Android
Pricing: Free
Top Features:
Sustain your habits.
Available on: Android
Pricing: Free
Top Features:
Track and change your habits
Available on: iOS, Android, Desktop
Pricing Plans: Free, $5.99 per month
Top Features:
A sticky note on your computer with your passwords on it just doesn’t cut it in today’s world of cybersecurity threats. Use one of these apps to keep your data secure without remembering dozens of passwords that each contain three special characters and a hieroglyph.
All of your passwords at your fingertips.
Available on iOS, Android, and Desktop
Pricing Plans: $2.99 per month, $4.99 per month, $19.95 per month, $7.99 per user per month
Top Features:
Create, manage, and protect your passwords.
Available on: iOS, Android, Desktop, Browser Extension, Apple Watch
Pricing Plans: Free, $3 per month billed annually, $4 per month billed annually, $6 per month billed annually
Top Features:
Sending emails and dealing with the messages that pile up in your inbox can be a source of clutter and stress. With these tools, the time you spend managing your emails can be re-allocated to more important projects.
Manage your team inbox.
Available on: Desktop
Pricing Plans: Free, $6.39 per user per month
Top Features:
Save time writing effective, grammatically correct emails
Available on: Desktop, Chrome Browser
Pricing: Free
Top Features:
With all these options, how do you choose the right time management tools? As you do your research and take the free trial for a tool, use these questions to evaluate it:
The best time management apps for students are:
The best time management apps for daily schedules are
The best software for time management are:
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